Councillors of Merthyr Council. This is for you. Draft New Constitution

The draft of the updated new Constitution is to be put to the Full Council very soon

I have reviewed the draft Constitution that was submitted for approval by the Full Council in January 2023.

Some Anomalies in Sections of Constitution presented to Full Council in January 2023.

Section 2

2.2 Definitions in the Constitution

2.2.1 The Constitution of the Council is this document (Sections 1 to 24).

2.2.1 Within the Constitution the following words and phrases have the meaning
set out below:

There is no mention of some words in this section
● Minutes
● Formal Record

Section 4.26

4.26 Minutes

4.26.1 Signing the Minutes

The Mayor will sign the minutes of the proceedings at the next suitable meeting.

The Mayor will move that the minutes of the previous meeting be signed as a correct record.

The only part of the minutes that can be discussed is their accuracy.

This section refers only that the Mayor will sign the minutes.

The signing of the minutes by an alternative person must be included.

That is, the Chair of the meeting.

Section 4.32

4.32 Electronic Broadcasts of Meetings

4.32.1 Ordinary meetings of the Council will be broadcast electronically so that
members of the public not in attendance at the meeting can see and hear the proceedings.

All archived webcasts will be available to view on the
Council’s website for a period of at least six months.

Should any recording fail as a consequence of technical difficulties, the minutes of the meeting will be available.

Reference must be included here to clarify that the electronic broadcasts of meetings are not considered to be part of the Council’s Formal Record.

The Formal Records of the Council are the minutes of the meetings, including the Agendas and Report Packs.